Laying Out the Costs to Your Boss for You to Attend the UX Immersion Mobile Conference

Lauren Cramer

March 12th, 2014

There are likely two main pieces of information your boss needs to decide whether or not to send you to the UX Immersion 2013 Mobile Conference (in Denver, CO April 7-9). Cost and benefits.

In this second post of our 2 part series, we’ll cover cost. The first post covers the benefits of attending.

There’s no way around it, conferences can be expensive. You need to consider more than just the registration fee when presenting the costs to your boss.

Breakdown of prices

We summarize this information in a table at the bottom.

Registration – The current price is $1,989. But if you use the promotion code BLOG300 you’ll get a $300 discount. The next price jump goes to $2,289 starting March 15. (Depending on the circumstance, we’ve been known to give greater discounts. Contact us at events@uie.com)

Hotel arrangements – We’ve secured a special group rate of $179.00/night plus tax at the Denver Marriott City Center hotel. This is the conference hotel, so by staying here, you’ll avoid daily transportation costs.

There are other hotels in the surrounding area at various prices. Explore additional options at Hotels.com or Orbitz.com. Be aware that hotel rooms booked on these sites may not refund you if you cancel. To keep your cost down, you’ll want to find a hotel within walking distance of the Marriott.

Flights – Flight cost varies depending on day of week, location, and number of stops. Flying out of a major hub typically gives you more airlines, times, and non-stop options. However, non-stop flights are often more expensive.

Save yourself money by looking into flights that have a stop. If possible, look at flights that have you leaving on a Saturday. Often flights and hotels are cheaper when there’s a Saturday night stay involved. You may actually save yourself money by coming a day early, and Denver is a fun city to explore.

Do your homework and use sites like Hipmunk or Kayak to compare flights.

Transportation to and from Denver airport – Taxi and shuttle service are the main ways to go to and from the Denver airport. Going by taxi will cost the most with the estimated cost of $45-$55 each way. Super Shuttle rate is $23 each way but does make several stops. Explore your transportation options at the Denver airport site.

Food – Your conference registration includes breakfast all three days, mid-morning and mid-afternoon snack and beverage breaks, lunch on Tuesday, and a reception with food on Tuesday evening. You’re on your own for lunch on Monday and Wednesday plus all your dinners during the conference.

Expect to spend an average of $8-12 for lunch and $12-20 for dinner.

Summary of expenses

Here’s a chart with your average expenses. The hotel cost is for the Denver Marriott City Center.

East Coast Mid-West West Coast
Conference Fee (with promo code BLOG and sign up by 3/14) $1,689 $1,689 $1,689
Hotel Cost (3 nights and tax) $613 $613 $613
Flight (average) $500 $275 $275
Taxi to and from airport $110 $110 $110
Food $80 $80 $80
Total $2,992 $2,767 $2,767

 

Ideas to save on some expenses

There are a few ways to save some money.

1. Book your flight ASAP. The closer you get to the date of the conference, the higher the flight costs. Look for one stop options to lower the cost.

2. Use Super Shuttle for transportation to and from the airport. Use the extra money you save towards food.

3. Share a hotel room

4. Be sure to register with the promotion code BLOG300 and save the $300.00. And register by March 15 before the rate increase.

Read part 1 – Explaining the Benefits of Attending the UX Immersion Mobile Conference to your Boss.

One Response to “Laying Out the Costs to Your Boss for You to Attend the UX Immersion Mobile Conference”

  1. Thomas Says:

    I allways find great hotel offers at hotelscheap.org They have a variaty of hotels to chose from. I dont mind staying at another hotel and get to the conference by train or taxi. everything below half an hour drive is ok for me, and you can save a lot of money this way

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